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Executive Assistant

Shoppers Drug Mart

  • Location: Brampton, ON

  • Category: Administrative Assistant

  • Job Type: Full-time

  • Salary: $0K-$0K/mo

Job Description:

The Executive Assistant will be responsible for providing administrative support to the Senior Vice President LRE and two Vice Presidents within our Loblaw Real Estate team.


Job Responsibility:

  • Provide full administrative support to the Vice Presidents as required
  • Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)
  • Advises administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
  • Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national and international)
  • Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.
  • Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization
  • Use professional judgment to screen, prioritize and determine actions for incoming calls and inquiries
  • Functions autonomously, exercises discretion and judgement, and works independently on a variety of complex and diversified assignment and special projects.
  • Liaise with senior executives and executive assistants throughout the Company in a professional and confidential manner
  • Organize and assist in the coordination of special events, meetings, training, etc.
  • Prepare and reconcile expense reports
  • May provide support to executives or team members for general administrative needs such as presentation development
  • Commitment to promoting a workplace of inclusiveness and belonging.


Experience Requirements:

  • 4+ years’ experience working in an administrative capacity, supporting executives


Main Duties:

  • Provide full administrative support to the Vice Presidents as required
  • Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)
  • Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national and international)
  • Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.
  • Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization
  • Use professional judgment to screen, prioritize and determine actions for incoming calls and inquiries
  • Functions autonomously, exercises discretion and judgement, and works independently on a variety of complex and diversified assignment and special projects.
  • Liaise with senior executives and executive assistants throughout the Company in a professional and confidential manner
  • Organize and assist in the coordination of special events, meetings, training, etc.
  • Prepare and reconcile expense reports
  • May provide support to executives or team members for general administrative needs such as presentation development


Job Summary:

  • Job Posted: 05 September, 2024

  • Expiration: 20 October, 2024

  • Salary: $0.00-$0.00

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